What Is a Process Server?

A process server is a professional responsible for delivering (or “serving”) legal documents to a defendant or any individual involved in a court case. Their role ensures that all parties are properly notified and that the legal process can move forward without delay.

A qualified process server will:

  • Serve your documents promptly and in full compliance with Civil Procedure Rules (CPR)

  • Follow any special instructions you provide

  • Adhere to all Data Protection and Human Rights legislation

  • Keep you updated throughout the process and confirm when service has been completed

  • Monitor deadlines to ensure all documents are returned to you on time

  • Prepare and complete all required statements, affidavits, or certificates of service

What is a process server ?

Documents That Require a Professional Process Server

Many legal documents must be served correctly to remain valid. These commonly include:

  • Claim forms, summonses, and writs

  • Court orders

  • Statutory demands

  • Bankruptcy petitions and winding-up petitions

  • Family and children proceedings

  • Witness summonses

  • Divorce papers

  • Non-molestation orders / prohibited steps orders (injunctions)

  • Section 21 Notices and Break Notices

Using a professional ensures each type of document is served according to legal requirements.

What Address Should Legal Documents Be Served At?

Correct service depends on the type of individual or organisation involved:

  • LLP: Principal office or any relevant place of business in England and Wales

  • Individual: Usual or last known address

  • Individual sued in name of a business: Usual or last known residence or business address

  • Individual sued in name of a partnership: Usual or last known residence or partnership address

  • Company registered in England and Wales: Principal office or any place of business connected to the claim

  • Corporation incorporated in England and Wales: Principal office or any place of business with a real connection to the claim

  • Any other corporation or company: Any place within England and Wales where the entity carries on its activities

Serving documents at the wrong address can delay proceedings, so accuracy is essential.

Why Shouldn’t I Serve Legal Papers Myself?

Although you may legally be allowed to serve some documents, it is strongly recommended to use a professional process server because:

  • Legal papers must be served correctly, on time, and in accordance with specific rules

  • A process server is independent, making their proof of service far more credible in court

  • Different orders require different methods of service—some can be letterboxed, while others require strict personal service

  • Incorrect service can delay proceedings, weaken your case, or even cause it to be dismissed

  • Professionals understand the laws, procedures, and evidence requirements to ensure full compliance

Using a trained process server protects your case by ensuring the service is valid, legal, and properly documented.

What Evidence Will I Receive?

After the documents are served, you will receive one of the following as proof:

  • Certificate of Service

  • Statement of Service

  • Sworn Affidavit

These documents confirm the date, time, and manner of service and are typically filed with the court before your hearing.

Call or visit www.kentlegal.co.uk

For international process serving visit www.internationalprocess.co.uk

Kent-Legal-process servers